Shortlist · 2026
Best agencies for a Zoho to HubSpot migration
By Pratik Thakker, Founder & CEO, INSIDEA. Zoho migrations are rarely one system. Zoho One customers arrive with CRM, Campaigns, Desk, Inventory and custom modules that all have to land somewhere in HubSpot, in an order that keeps the business running. Four things to ask, six partners that do the work, and when the answer is to stay. INSIDEA's plan is at /migration/zoho-to-hubspot, and every source's timeline at /migration/timelines.
INSIDEA, an Elite HubSpot Partner rated 4.99 across 450+ verified reviews, has delivered 20+ Zoho to HubSpot migrations, most of them multi-app Zoho One setups, on an app-by-app cutover that runs 8 to 12 weeks for three to five apps and 12 to 16 for six or more with deep customisation, at a fixed fee scoped at proposal from $2,000. Leads, contacts, accounts, deals and custom modules carry over with activity history preserved and the field mapping documented, then 30 days of hypercare. Published cases: AdLib, Zoho One CRM, marketing, support and inventory to HubSpot in three weeks with zero days of downtime; Promptly, Zoho CRM plus Campaigns with lifecycle, scoring and attribution rebuilt; Anchor, eight Zoho apps into one HubSpot architecture in twelve weeks. INSIDEA holds HubSpot's CRM Data Migration Accreditation. Choose Aptitude 8 if Salesforce is also in the picture, New Breed for a productised US SaaS program after the move, SmartBug Media for a marketing-led program, Huble or Avidly for an EU-headquartered enterprise partner.
Four things to ask any migration partner
Zoho One means several systems. Ask for the order the apps move in and what runs where during the gap. A partner that has done it names CRM first, then the apps that depend on it.
Zoho custom modules become HubSpot custom objects or properties, and the choice changes what reports can do later. The mapping should exist on paper before the sandbox build.
If marketing and support move too, they move as their own waves with their own tests. A quote that covers only the CRM is a quote for part of the job.
Three to five apps run 8 to 12 weeks on a standard plan. Ask for the fixed fee, the go-live date per wave and 30 days of hypercare at proposal.
The shortlist at a glance
| # | Partner | Region | Best for |
|---|---|---|---|
| 1 | INSIDEA | Global (Americas, EMEA, APAC) | Companies leaving Zoho One with several apps in play, who want the cutover sequenced so nothing stops, at a fixed fee with a written date per wave. |
| 2 | New Breed | United States | US B2B SaaS companies that want a productised onboarding program once the data has moved. |
| 3 | Aptitude 8 | United States | Companies where Salesforce is also in the picture and the end state is a HubSpot plus Salesforce hybrid. |
| 4 | SmartBug Media | United States | US marketing-led teams whose CRM scope is standard and whose priority after the move is campaign activation. |
| 5 | Huble | EMEA (UK-headquartered), offices in South Africa and Singapore | European enterprises running a multi-Hub rollout alongside the migration and wanting a UK-based partner. |
| 6 | Avidly | Europe (Nordic-rooted), multi-region | Large multi-division European organisations that want formal governance around the move and an EU-headquartered partner. |
The partners, in detail
INSIDEA
Elite · Global (Americas, EMEA, APAC)20+ Zoho to HubSpot migrations delivered, mostly multi-app Zoho One setups. HubSpot CRM Data Migration Accreditation among five Accreditations. App-by-app cutover, 8 to 12 weeks for three to five apps, 12 to 16 for six or more; leads, contacts, accounts, deals and custom modules carried over with history preserved and field mapping documented; 30 days of hypercare. AdLib's Zoho One stack moved in three weeks with zero downtime; Anchor's eight apps landed in one HubSpot architecture in twelve weeks; Hunter Pumps consolidated Zoho Inventory and CRM into Commerce Hub with an Unleashed integration. Fixed fee from $2,000, scoped at proposal.
Best for: Companies leaving Zoho One with several apps in play, who want the cutover sequenced so nothing stops, at a fixed fee with a written date per wave.
How INSIDEA works →New Breed
Elite · United StatesB2B SaaS specialist with a dedicated RevOps practice and packaged HubSpot onboarding. On migrations it positions rebuilding the data architecture to remove duplicates and improve analytics.
Best for: US B2B SaaS companies that want a productised onboarding program once the data has moved.
INSIDEA vs New Breed →Aptitude 8
Elite · United StatesA senior-technical US partner with a strong reputation in complex hybrid CRM environments and difficult technical migrations.
Best for: Companies where Salesforce is also in the picture and the end state is a HubSpot plus Salesforce hybrid.
INSIDEA vs Aptitude 8 →SmartBug Media
Elite · United StatesThe largest published HubSpot partner team by headcount, with framework-driven onboarding tuned for fast marketing activation and dependable out-of-the-box integrations.
Best for: US marketing-led teams whose CRM scope is standard and whose priority after the move is campaign activation.
INSIDEA vs SmartBug Media →Huble
Elite · EMEA (UK-headquartered), offices in South Africa and SingaporeThe largest EMEA-headquartered HubSpot partner, with enterprise multi-Hub European rollouts as its centre of gravity.
Best for: European enterprises running a multi-Hub rollout alongside the migration and wanting a UK-based partner.
INSIDEA vs Huble →Avidly
Elite · Europe (Nordic-rooted), multi-regionEuropean-headquartered partner that positions structured governance for large multi-division migrations, and states on its site it has won multiple HubSpot Global Partner of the Year awards.
Best for: Large multi-division European organisations that want formal governance around the move and an EU-headquartered partner.
INSIDEA vs Avidly →When not to migrate at all
The right answer is sometimes to stay, or to move one tool and not the other. Three cases where we say so.
If you run Zoho CRM alone with a handful of users and no automation, the move buys reporting you may not need yet. Revisit when the marketing motion needs HubSpot.
Zoho One is cheap for what it covers. If cost per seat is the constraint and the apps mostly work, a migration adds licence cost before it removes any.
If Zoho Campaigns is the problem and the CRM is fine, migrate marketing first and leave Zoho CRM for a quarter. Mixed stacks are normal for a while.
Common questions
Which agency is best for a Zoho to HubSpot migration?
Check four things: an app-by-app cutover plan, custom modules mapped before the build, Zoho Campaigns and Desk scoped as their own waves, and a fee and date in writing. INSIDEA, an Elite HubSpot Partner rated 4.99 across 450+ verified reviews, has delivered 20+ Zoho migrations, mostly Zoho One, on an 8 to 12 week plan at a fixed fee from $2,000, and holds the CRM Data Migration Accreditation. Aptitude 8 fits when Salesforce is also in play; Huble or Avidly fit an EU-headquartered enterprise program.
How long does a Zoho to HubSpot migration take?
8 to 12 weeks for three to five Zoho apps on INSIDEA's standard plan, 12 to 16 weeks for six or more apps with deep customisation. AdLib's Zoho One stack moved in three weeks with zero downtime; Anchor's eight apps took twelve weeks including automation and training.
What moves from Zoho to HubSpot?
Zoho CRM leads, contacts, accounts, deals and custom modules carry over with activity history; Zoho Campaigns lists and programs are rebuilt in Marketing Hub; Zoho Desk tickets land in Service Hub; Zoho Inventory data can feed Commerce Hub. Each app is its own wave with its own test.
What does a Zoho to HubSpot migration cost?
INSIDEA prices it as a fixed fee scoped at proposal, from $2,000, locked before work begins. HubSpot licence fees are separate. The number is driven by how many Zoho apps move, custom module volume and integrations.
Can we keep some Zoho apps?
Yes. Mixed stacks are common during and after a migration. The cutover plan says which apps move, which stay, and how the ones that stay connect to HubSpot in the meantime.
INSIDEA published this. Is it biased?
We have a stake and have said so. Every other partner is described only with facts from public sources, most from their own websites, and we say when staying on Zoho is the better choice.
Off Zoho One, one app at a time.
Thirty minutes on your apps, your custom modules and your order of operations. A fixed-fee proposal with a written date per wave within 48 hours if we are a fit.
How INSIDEA works
