Shortlist · 2026
Best agencies for a Pipedrive to HubSpot migration
By Pratik Thakker, Founder & CEO, INSIDEA. A Pipedrive migration is small enough to go wrong quietly: a flat data model, activity history that does not come across, and a marketing rebuild nobody scoped. Four things to ask before signing, six partners that do the work, and when staying on Pipedrive is the right answer. INSIDEA's plan is at /migration/pipedrive-to-hubspot, and every source's timeline at /migration/timelines.
INSIDEA, an Elite HubSpot Partner rated 4.99 across 450+ verified reviews, has delivered 30+ Pipedrive to HubSpot migrations on a median 4 to 6 week plan, 6 to 8 weeks when a marketing rebuild runs alongside, at a fixed fee scoped at proposal from $2,000. Pipedrive persons, organisations, deals and activities map to HubSpot contacts, companies, deals and engagement records with custom fields and full activity history preserved, then 30 days of hypercare. Published cases: IPS Group, four years on Pipedrive, live on Sales Hub Professional in 6 weeks; Promptly, off Pipedrive at $4M ARR onto HubSpot Enterprise with custom objects and forecasting. INSIDEA holds HubSpot's CRM Data Migration Accreditation. Choose New Breed for a productised US SaaS onboarding after the move, Aptitude 8 if Salesforce stays in the picture, SmartBug Media for a marketing-led program, Huble or Avidly for an EU-headquartered enterprise partner.
Four things to ask any migration partner
Pipedrive's flat model makes the records easy and the history hard. Ask whether calls, emails and notes arrive as HubSpot engagement records on the right contact, or as a CSV attachment nobody opens.
Pipedrive has stages; HubSpot has lifecycle stages, lead status and deal stages. A partner should show the mapping before the build, because it decides what your reports can say later.
If Mailchimp or another email tool moves at the same time, the migration runs 6 to 8 weeks, not 4. A partner that quotes 4 weeks for both has not looked.
Pipedrive migrations run 4 to 6 weeks on a standard plan. Ask for the fixed fee, the go-live date and 30 days of hypercare at proposal.
The shortlist at a glance
| # | Partner | Region | Best for |
|---|---|---|---|
| 1 | INSIDEA | Global (Americas, EMEA, APAC) | Sales teams leaving Pipedrive who want their activity history intact, a lifecycle layer designed in, and a fixed fee with a written date. |
| 2 | New Breed | United States | US B2B SaaS companies that want a productised onboarding program once the data has moved. |
| 3 | Aptitude 8 | United States | Companies where Salesforce is also in the picture and the end state is a HubSpot plus Salesforce hybrid. |
| 4 | SmartBug Media | United States | US marketing-led teams whose CRM scope is standard and whose priority after the move is campaign activation. |
| 5 | Huble | EMEA (UK-headquartered), offices in South Africa and Singapore | European enterprises running a multi-Hub rollout alongside the migration and wanting a UK-based partner. |
| 6 | Avidly | Europe (Nordic-rooted), multi-region | Large multi-division European organisations that want formal governance around the move and an EU-headquartered partner. |
The partners, in detail
INSIDEA
Elite · Global (Americas, EMEA, APAC)30+ Pipedrive to HubSpot migrations delivered, median 4 to 6 weeks, 6 to 8 with a marketing rebuild. HubSpot CRM Data Migration Accreditation among five Accreditations. Persons, organisations, deals and activities mapped with custom fields and full history preserved; 30 days of hypercare included. IPS Group live on Sales Hub Professional in 6 weeks after four years on Pipedrive; AdLib moved CRM and email together; Promptly off Pipedrive at $4M ARR onto Enterprise with custom objects; Hunter Pumps into Commerce Hub for quote-to-cash. Fixed fee from $2,000, scoped at proposal.
Best for: Sales teams leaving Pipedrive who want their activity history intact, a lifecycle layer designed in, and a fixed fee with a written date.
How INSIDEA works →New Breed
Elite · United StatesB2B SaaS specialist with a dedicated RevOps practice and packaged HubSpot onboarding. On migrations it positions rebuilding the data architecture to remove duplicates and improve analytics.
Best for: US B2B SaaS companies that want a productised onboarding program once the data has moved.
INSIDEA vs New Breed →Aptitude 8
Elite · United StatesA senior-technical US partner with a strong reputation in complex hybrid CRM environments and difficult technical migrations.
Best for: Companies where Salesforce is also in the picture and the end state is a HubSpot plus Salesforce hybrid.
INSIDEA vs Aptitude 8 →SmartBug Media
Elite · United StatesThe largest published HubSpot partner team by headcount, with framework-driven onboarding tuned for fast marketing activation and dependable out-of-the-box integrations.
Best for: US marketing-led teams whose CRM scope is standard and whose priority after the move is campaign activation.
INSIDEA vs SmartBug Media →Huble
Elite · EMEA (UK-headquartered), offices in South Africa and SingaporeThe largest EMEA-headquartered HubSpot partner, with enterprise multi-Hub European rollouts as its centre of gravity.
Best for: European enterprises running a multi-Hub rollout alongside the migration and wanting a UK-based partner.
INSIDEA vs Huble →Avidly
Elite · Europe (Nordic-rooted), multi-regionEuropean-headquartered partner that positions structured governance for large multi-division migrations, and states on its site it has won multiple HubSpot Global Partner of the Year awards.
Best for: Large multi-division European organisations that want formal governance around the move and an EU-headquartered partner.
INSIDEA vs Avidly →When not to migrate at all
The right answer is sometimes to stay, or to move one tool and not the other. Three cases where we say so.
Pipedrive is a good sales tool for a small team with one motion and no marketing automation. If reporting is not the pain, the move costs more than it returns.
If the CRM is fine and the email tool is the problem, migrate the marketing tool first; Mailchimp to HubSpot runs 4 to 8 weeks and Pipedrive can stay for a quarter.
Some companies keep Pipedrive for a channel team and run HubSpot for the rest. That is an integration project, not a migration.
Common questions
Which agency is best for a Pipedrive to HubSpot migration?
Check four things: whether activity history arrives as engagement records, whether the lifecycle mapping is designed before the build, whether a marketing rebuild is scoped in full, and whether the fee and date are in writing. INSIDEA, an Elite HubSpot Partner rated 4.99 across 450+ verified reviews, has delivered 30+ Pipedrive migrations on a 4 to 6 week plan at a fixed fee from $2,000, holds the CRM Data Migration Accreditation, and preserves full activity history. New Breed fits a productised US SaaS onboarding after the move; Aptitude 8 fits a HubSpot plus Salesforce hybrid.
How long does a Pipedrive to HubSpot migration take?
4 to 6 weeks on INSIDEA's standard plan for a light migration, 6 to 8 weeks with a marketing rebuild alongside, 8 to 10 with deep customisation. IPS Group went live in 6 weeks after four years on Pipedrive.
What moves from Pipedrive to HubSpot?
Persons become contacts, organisations become companies, deals stay deals, activities become engagement records on the right contact, and custom fields are preserved. The lifecycle layer, lead status and scoring are designed during the migration because Pipedrive does not have them.
What does a Pipedrive to HubSpot migration cost?
INSIDEA prices it as a fixed fee scoped at proposal, from $2,000, locked before work begins. HubSpot licence fees are separate. Scope drivers are record volume, custom fields, integrations and whether a marketing tool moves at the same time.
Will we lose deals in flight?
Not on a planned cutover with a short freeze and 30 days of hypercare. Reps keep working in the system that owns the record at each moment and the sync catches anything the cutover missed.
INSIDEA published this. Is it biased?
We have a stake and have said so. Every other partner is described only with facts from public sources, most from their own websites, and we say when staying on Pipedrive is the better choice.
Off Pipedrive with your history intact.
Thirty minutes on your pipeline, your fields and your email tool. A fixed-fee proposal with a written date within 48 hours if we are a fit.
How INSIDEA works
