HubSpot Meetings vs. Calendly: Which Meeting Scheduling App is Best for You?

Hubspot Meetings vs. Calendly Which Meeting Scheduling App Is Best For You

Online calendars have replaced old paper planners, making scheduling more organized and straightforward. With advancements in digital technology, tools like the HubSpot Meeting Scheduler are evolving to offer better features.

Digital calendars, like HubSpot Meetings and Calendly, simplify life by automating scheduling tasks. These tools are especially useful for businesses, letting them focus on core activities rather than manual scheduling or gathering resources.

HubSpot Meetings and Calendly are both effective platforms for easy meeting setups. With just a single click, you can arrange meetings and manage everything from one place, ensuring you never miss an appointment.

While Calendly has been a favorite for some time, HubSpot Meeting Scheduler is also worth considering. Let’s delve into a comparison to see which one suits your needs best.

What is a Digital Marketing Calendar?

A digital marketing calendar is a tool that helps you plan and organize your content. It’s like having an online assistant: you can set up and adjust events, link them with your team’s calendars, and even invite outsiders to meetings. Plus, automatic reminders and the sharing of documents or links make things hassle-free. Tools like HubSpot and Calendly are popular examples of such digital marketing calendars, streamlining your scheduling and marketing tasks efficiently.

Choosing the Right Scheduling Tool: Calendly vs. HubSpot Meetings

Who Should Opt for Calendly?

Calendly website screenshot


  • Teams that value a consistent and customizable meeting experience: Calendly allows for easy tailoring to fit the needs of any team, ensuring everyone has a smooth experience.
  • Those who wish to uplift their overall meeting dynamics: Beyond just scheduling, Calendly’s features ensure quicker and more efficient team collaboration, boosting productivity and value.
  • People who already have a set of preferred digital tools: Calendly integrates effortlessly with various apps, giving users the freedom to use their favorites.


Who Should Go to HubSpot Meetings?

HubSpot Website Screenshot

  • Teams already using HubSpot CRM or its associated hubs: Since HubSpot Meetings comes free with a HubSpot account, existing users can easily incorporate it without incurring extra costs.
  • Businesses that are primarily looking for basic scheduling tools that support customer relationship management: While HubSpot Meetings offers essential scheduling benefits, its primary focus isn’t on extensive scheduling capabilities, unlike some dedicated scheduling platforms.

In conclusion, the choice between Calendly and HubSpot Meetings depends on your team’s specific needs, your existing tech stack, and the kind of scheduling experience you seek. Both tools offer unique strengths tailored to different requirements.

Choosing the Right Scheduler: HubSpot vs. Calendly Features

Choosing the Right Scheduler Hubspot vs. Calendly Features

The scheduling tools are a must-have to manage appointments effectively and streamline workflow. Today, we are looking at two heavy hitters in this domain: HubSpot Meeting Scheduler and Calendly Let’s delve deeper to understand what each platform brings to the table, helping you choose the one that suits your needs best.

HubSpot Meeting Scheduler Features

  • Seamless Integration

HubSpot Meeting Scheduler seamlessly integrates with HubSpot’s inbound marketing platform, offering a unified hub for all your scheduling needs.

  • Effortless Content Access

Access your scheduled content with a single touch, allowing you to view it by day, week, or month for comprehensive visibility.

  • Visual Clarity

The color coding feature provides an intuitive ‘at-a-glance’ visual overview, simplifying your understanding and management of scheduled activities.

  • Centralized Management

It serves as a centralized hub for not only scheduling but also for your marketing plans, workloads, and tasks, streamlining your workflow and boosting efficiency.

  • Comprehensive Overview

HubSpot Meeting Scheduler offers a holistic perspective on your marketing endeavors, aiding in strategic planning and optimizing resource allocation.


Calendly Features

  • Effortless Scheduling

Calendly is tailored for small teams and entrepreneurs seeking a simplified scheduling process, eradicating the hassle of back-and-forth emails to find suitable meeting times.

  • Availability Input

Input your availability into Calendly’s interface.

  • Instant Scheduling Link

Calendly generates a unique link that directs invitees straight to your schedule.

  • Mutually Convenient Meetings

Using Calendly, the struggle to coordinate meeting times is replaced with a seamless process that facilitates finding mutually convenient meeting slots.

Comparing Hubspot Meeting Scheduler And Calendly: A Feature-By-Feature Analysis

Having the right scheduling tool can be a game-changer. But with so many options out there, how do you choose? Here, we’ll break down the main features of two leading platforms, HubSpot Meetings and Calendly, to help you determine which is the best fit for your needs. Whether it’s about integration, user-friendliness, content management, or cost, this comparison has got you covered. Let’s explore which platform offers the best:

1. Integration Capabilities 

  • HubSpot: HubSpot Meetings is closely integrated with HubSpot’s CRM, facilitating efficient RSVP management, reminders, and post-meeting interactions. 
  • Calendly: Calendly offers broad compatibility with platforms like Google Calendar, Outlook, and iCal, along with Zapier integration to connect with over 700 apps. 
  • Verdict: While HubSpot Meetings suits users deeply invested in HubSpot and email marketing tools, Calendly’s versatile integration range caters to a broader audience with varied software preferences.

2. Ease of Use 

  • HubSpot: For those familiar with HubSpot, its Meeting Scheduler offers a seamless experience, complete with integrated tools. 
  • Calendly:Calendly, a standalone solution, stands out with its user-friendly design, quick setup, and no need for additional software.
  • Verdict: HubSpot Meetings is ideal for those already on the HubSpot platform, while Calendly’s straightforward approach appeals to users seeking an uncomplicated scheduling tool.

3. Visual and Content Management 

  • HubSpot: HubSpot Meeting Scheduler offers a clear, color-coded visual overview and centralized management of tasks, making it easier to plan and view content. 
  • Calendly: Calendly, on the other hand, focuses on simplified scheduling without the clutter, emphasizing easy availability inputs and instant scheduling links. 
  • Verdict: For a comprehensive content and task management experience, HubSpot Meetings takes the lead. However, for straightforward, hassle-free scheduling, Calendly wins.

4. Pricing Considerations 

  • HubSpot:HubSpot Meetings is free for existing HubSpot CRM users but might be restrictive when used without the CRM. 
  • Calendly: Calendly provides a free basic plan with the option to scale via paid plans, accommodating various needs and growth stages. 
  • Verdict: If you’re a HubSpot CRM user, HubSpot Meetings offers excellent value. For those seeking flexible scalability without CRM ties, Calendly is the preferred choice.

In conclusion, both platforms have their strengths, catering to different user preferences and needs. The best fit will depend on your specific requirements, existing software usage, and future growth trajectory.

Hubspot vs. Calendly: Which Should You Pick?

Both HubSpot Meetings and Calendly are great tools to help you plan your meetings. If you want a simple way to schedule meetings, Calendly is easy to use. But if you want a tool that does more than just schedule, like working with your sales and marketing tools, then HubSpot Meetings might be better for you. It connects with other parts of your business, helping you understand your customers better and follow up with them easily. So, if you need more than just scheduling, HubSpot might be the way to go.

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Unlock Your Business Potential With INSIDEA_s Expert HubSpot Support

As a HubSpot Solutions Partner, we take pride in assisting you with streamlining your HubSpot efforts. With our best-in-class marketing, sales, and service solutions, we help you scale exponentially. INSIDEA’s HubSpot Specialists have the required in-depth knowledge and can provide you with expert guidance on how to use the platform to meet your specific business needs. 

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  • Tailored Experience: For us, user experience is the primary focus. Thus, INSIDEA works with you to ensure your HubSpot experience is tailored to your business needs. 
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At INSIDEA, we understand the importance of valuable HubSpot strategies that understand your target audience and drive conversions. Book a meeting with our experts to explore how we can help you with your upcoming projects. Get started now!

Jigar Thakker

Jigar Thakker is a HubSpot Certified Expert and CBO at INSIDEA. With over 7 years of expertise in digital marketing and automation, Jigar specializes in optimizing RevOps strategies, helping businesses unlock their full potential. A HubSpot Community Champion, he is proficient in all HubSpot solutions, including Sales, Marketing, Service, CMS, and Operations Hubs. Jigar is dedicated to transforming your RevOps into a revenue-generating powerhouse, leveraging HubSpot's unique capabilities to boost sales and marketing conversions.

Jigar Thakker is a HubSpot Certified Expert and CBO at INSIDEA. With over 7 years of expertise in digital marketing and automation, Jigar specializes in optimizing RevOps strategies, helping businesses unlock their full potential. A HubSpot Community Champion, he is proficient in all HubSpot solutions, including Sales, Marketing, Service, CMS, and Operations Hubs. Jigar is dedicated to transforming your RevOps into a revenue-generating powerhouse, leveraging HubSpot’s unique capabilities to boost sales and marketing conversions.